of the Polish National Alliance
Celebrating our second century of Brotherhood and Service.
CONSTITUTION OF THE CHICAGO SOCIETY ...
SECTION 1. The name of this Society shall be "Chicago Society of the Polish National Alliance."
SECTION 2. The principal office of this Society shall be located in the City of Chicago or its suburbs, State of Illinois.
SECTION 1. The purpose of this Society shall be to foster the ideals of good fellowship, to promote the welfare of the community and its posterity by advancing its civic, social, economic and cultural development; and to vigorously stimulate membership support of other members in business, professional and civic effort.
SECTION 1. A condition of membership shall be absolute and unqualified loyalty to the Constitution and Government of the United States of America and respect for local authority.
SECTION 2. Each member is encouraged to support the Society's activities, events and fund-raising projects to the best of his ability.
SECTION 3. Membership in this Society shall consist of four classifications:
A. Active Membership. Any male of Polish lineage or affinity, over 18 years of age, of good character and reputation, whose acceptance will add to the welfare and progress of the Chicago Society and who is a citizen or legal permanent resident of the United States residing in Cook County or its contiguous counties may be admitted to membership in the Society at the discretion of the Board of Directors. (As amended on August 15, 2012.)
B. Non-Resident Membership. Any active member who moves from Cook County or its contiguous counties, upon written application to the Board of Directors, may retain his membership in the Society as a non-resident member as provided in the By-Laws.
C. Senior Membership. Any member in good standing may attain senior membership by his years of membership and age in accordance with the By-Laws.
D. Associate Membership. An applicant who otherwise complies with Section 3 Paragraph A of this Article, but does not reside in Cook County or its contiguous counties and has never been inducted into Active Membership, may be admitted to Associate Membership in the Society at the discretion of the Board of Directors.
SECTION 4. All applications for membership shall be in the manner and form prescribed by the Board of Directors. Applications shall be submitted in writing, signed by the applicant and by at least two members of this Society in good standing who personally know and recommend the applicant, shall be referred to the Director of Personnel for investigation who shall thereafter submit his recommendation to the Board of Directors for its final disposition.
The sponsors of a candidate submitted for membership shall not be required to appear in person before the Board of Directors to speak in support of such candidacy and their signatures on the application for membership shall be sufficient. At the meeting of the Board of Directors any officer or board member may request the appearance of one or both sponsors at the next regular board meeting to speak on behalf of the candidate and the application for membership shall be deferred until the next board meeting, or until such time as the sponsors make their appearance on behalf of the candidate.
SECTION 5. A member may forfeit his membership for non-payment of dues after delinquency for such length of time as is established for said purpose by the Board. A member may forfeit his membership for any other just cause at the discretion of the Board of Directors provided that such member is afforded the right to be heard and a review of the inquiry by the Board prior to its final disposition of the matter.
SECTION 6. Any member who has forfeited his membership may be reinstated to membership in the Society pursuant to the By-Laws.
INITIATION FEES, DUES, INDUCTION
SECTION 1. Each applicant for membership in the Society shall submit with his application an initiation fee in an amount to be determined from time to time by the Board of Directors and which has been ratified by a majority of the members present at a regular or special business meeting.
SECTION 2. The name and pertinent facts concerning the applicant shall be publicized for consideration by the members.
SECTION 3. After publication and acceptance into membership the applicant shall be Inducted within six months thereafter. If the applicant fails to be inducted within six months, the Initiation fee is forfeited and the applicant Is then required to submit a new application and initiation fee.
SECTION 4. The dues of the members of the Society shall be in an amount and for a particular period as established from time to time by the Board of Directors and which have been ratified by a majority of the members present at a regular or special business meeting.
SECTION 5. Following compliance with the foregoing Sections of this Article, an applicant for Associate Membership may be inducted by proxy, an Officer or Director standing in his place and stead.
MEETINGS, QUORUM, FISCAL YEAR
SECTION 1. The annual business meeting of the Society shall be held on the third Wednesday of the first month of the fiscal year. The fiscal year shall be from January 1st to December 31st inclusive.
SECTION 2. Regular meetings of the Society for business, social, educational and informative purposes shall be held on the third Wednesday of each month at such time and place as may be designated by the Board of Directors.
SECTION 3. Special business meetings of the Society may be called at the discretion of the Board of Directors or by the President upon written notice thereof given at least fourteen days before such special meeting. The membership at large may also call a special business meeting for a specific purpose upon a written petition signed by a minimum of ten percent of members in good standing, and upon written notice thereof given at least fourteen days before such special meeting.
SECTION 4. Ten percent of the active membership shall constitute a quorum for the transaction of business at a regular or special meeting of the Society.
SECTION 5. Robert's Rules of Order shall govern the proceedings of all meetings of the Society and of the Board of Directors except where otherwise provided in the Constitution or By-Laws of this Society.
MANAGEMENT--OFFICERS AND BOARD OF DIRECTORS
SECTION 1. The supreme authority of the Society is vested in the membership acting through the duly elected Officers and Board of Directors.
SECTION 2. The officers of this Society shall be: President, Vice-President in charge of the Executive Division, Vice-President in charge of the Civic Division, Recording Secretary, Financial Secretary, Treasurer and Advocate. All such officers shall ipso facto be members of the Board of Directors.
SECTION 3. The Board of Directors of this Society shall be composed of fifteen members which number shall include the seven duly elected officers, a Director of Social Activity and a Director of Club House Administration who shall be specifically elected to their respective offices; five Directors elected at large who upon their induction into office will be appointed by the President to the posts of Director of Personnel, Director of Finance, Director of Publications, Director of Public Relations, Director of Special Projects and the immediate past President of this Society, who shall automatically be a member of the Board of Directors and who shall be known as the Senior Director.
ELECTION OF OFFICERS AND DIRECTORS
SECTION 1. The election of the Officers and Directors of the Society shall take place at the regular meeting held on the third Wednesday of November. All voting must be in person and not by proxy.
SECTION 2. No Officer or Director shall succeed himself in office more than once with the sole exception of the Financial Secretary.
SECTION 3. At the regular meeting of the Board of Directors in August, the President with the approval of the Board of Directors shall appoint a Nominating Committee of five members and two alternates, all members in good standing, none of whom shall be a current officer or director. No member shall be eligible to serve on the nominating committee who has served in that capacity for the previous two consecutive years.
SECTION 4. The Nominating Committee shall select at least one candidate for each elective position who shall be required to sign an acceptance of nomination, and thereafter submit a list of nominees to the Society at the regular meeting in September. At the regular meeting in October the nominating committee shall accept for nomination such additional lists of candidates for the respective offices as may be submitted by the petitions of ten or more members, provided however that the signed acceptance of each candidate is attached to each such petition. The adjournment of the meeting shall close the nominations in the absence of a motion for the purpose. Immediately thereafter the nominating committee shall submit a list containing all of the names of the candidates to the Recording Secretary who shall cause the publicizing of such list to all members in good standing at least ten days prior to the date of the November election meeting.
SECTION 5. The President shall appoint five Judges of Election, if necessary, who shall prepare a ballot, have charge of the polls of election, canvass the votes and certify the results to the Recording Secretary.
SECTION 6. Only members in good standing shall be eligible for election, signing petitions or voting.
SECTION 7. No member admitted to membership in the Society within five days of election shall be eligible to vote at the election.
SECTION 8. The Board of Directors shall have the power to fill a vacancy occurring in any elective office or in any committee.
SECTION 9. The President, Officers and Board of Directors duly nominated and elected in accordance with this Constitution shall take the oath of their respective offices at the regular board meeting in January of each fiscal year. The person administering the oath of office to the aforesaid officers and board members shall not himself be an incoming officer or board member.
DUTIES OF OFFICERS
SECTION 1. The President shall preside at all meetings of the Society and of the Board of Directors; he shall have general and active management of the business of the Society and shall supervise the executive officers; he shall be an ex-officio member of all committees without power to vote except in such cases where a tie has resulted from the vote of eligible members, in which event he shall be empowered to vote to break the tie; he is empowered to appoint all current committees and all standing committees with the approval of the Board of Directors and shall exercise supervision over them. The President shall render an annual report to the general membership.
SECTION 2. Vice-President, Executive Division. Said officer shall coordinate the activities of all of the elected Directors and of the respective committee activities in his division; he shall perform all of the duties and exercise all of the powers of the President in the absence or disability of the President; he shall also perform such duties of his office as may be delegated to him by the President or the Board of Directors.
SECTION 3. Vice-President, Civic Division. Said officer shall coordinate the activities of all the Directors in his division and of their committee activities; when required, he shall arrange for programs and speakers for general membership meetings; he shall perform all of the duties and exercise all of the powers of the President and the Executive Vice-President in their absence or disability.
SECTION 4. Recording Secretary. Said officer shall have the duty to give notice of all meetings of the Society; he shall keep minutes of all meetings and shall be responsible for all official records; he shall have custody of the Official Seal of the Society and he shall perform such other duties as may be delegated to him by the President or the Board of Directors.
SECTION 5. Financial Secretary. Said officer shall have the duty to keep proper books of account; he shall collect the dues and assessments of members and collect all other monies due the Society; he shall notify members of dues and assessments falling due in accordance with the Constitution and the By-Laws; he shall certify lists of members eligible for election, voting and signing petitions and voting in matters pertaining to the Society; he shall promptly receipt for and pay all funds that may be collected by him to the Treasurer; he shall perform such other duties that may be delegated to him by the President or the Board of Directors; he shall give a bond for the faithful performance of his duties issued by a responsible surety company in an amount as approved by the Board of Directors, the premium for which shall be paid by the Society; he shall prepare and submit current reports and an annual report to the President and Board of Directors. The books and records of the Financial Secretary shall be open at all times for inspection by the President, the Treasurer and the Board of Directors.
SECTION 6. Treasurer. It shall be the duty of the Treasurer to receive and disburse funds of the Society and to keep an accurate account of all receipts and expenditures; he shall make report thereon at each regular meeting of the Board of Directors and at the annual meeting of the Society; he shall render a complete report of the receipts and disbursements for the fiscal year; he shall pay all bills on order or direction of the Board of Directors; he shall have custody of all the property and assets of the Society; he shall deposit the funds of the Society in such financial institutions as may be designated by the Board of Directors and all withdrawals therefrom shall be by voucher checks signed by the Treasurer and countersigned by the President or by either Vice-President; he shall give a bond for the faithful performance of his duties issued by a responsible surety company in an amount as approved by the Board of Directors, the premium for which shall be paid by the Society. The books and records of the Treasurer shall be open at all times for inspection by the President and the Board of Directors.
SECTION 7. Advocate. The Advocate shall give legal counsel and advice to the President and Board of Directors and shall perform such other duties of his office as may be delegated to him by the President or the Board of Directors.
DUTIES OF DIRECTORS
SECTION 1. It shall be the duty of the Board of Directors to carry out the purposes, goals and objectives of this Society as provided in this Constitution.
SECTION 2. The Board of Directors shall have general charge, management and control of the affairs, funds and property of this Society and shall have the general power to establish rules and regulations upon all matters not specifically covered by this Constitution as it may deem necessary for the proper transaction of business and the orderly conduct of the concerns of this Society,
SECTION 3. The Board of Directors shall meet for the transaction of business on a monthly basis and at any other time the President or any five members of the Board request in writing that such meeting be called.
SECTION 4. A majority of the Board of Directors shall constitute a quorum for the transaction of business and a majority of those present shall rule.
SECTION 5. The Directors hereinafter specified shall have the powers and duties herein set forth and such additional powers and duties as may be delegated to them by the President or the Board of Directors:
A. Executive Division
1. The Director of Social Activity shall be Chairman of the Social Committee, which arranges, promotes and coordinates social activities of the Society except in those instances where the President or the Board of Directors shall have made other specific provisions.
2. The Director of Club House Administration shall supervise the Club House and shall act in the capacity of Sergeant at Arms to preserve order.
3. The Director of Finance shall exercise supervision of the preparation of the annual budget of the Society together with the Finance Committee and he shall also exercise supervision over all expenditures to insure conformity with budget appropriations.
4. The Director of Personnel shall supervise all matters pertaining to admission, membership and personnel.
5. The Director of Publications shall have charge of all publicity and publications of the Society.
B. Civic Division
1. The Director of Special Projects shall promote and coordinate activity in projects and events designed to advance the civic welfare of the community as endorsed by the Board of Directors.
2. The Director of Public Relations shall promote liaison and contact with societies of the same or similar nature as the Chicago Society and shall publicize events and activities of the Society by informing such other societies and the media through direct contact and press releases as may be appropriate.
3. The Senior Director shall assist the President and perform such duties as may be delegated to him by the President; he shall be Chairman of the Advisory Committee comprised of all of the active past Presidents of this Society and he shall be ex-officio a member of all standing committees with power to vote.
SECTION 6. Each Director shall recommend to the President the appointment of such committees to act under his control as are necessary for the fulfillment of his duties.
SECTION 1. The President with the approval of the Board of Directors shall appoint the following standing committees:
A. Ways and Means Committee. This committee shall consist of not less than four members who may consider questions of policy and usefulness of Chicago Society functions and make recommendations to the President and Directors.
B. Finance Committee. This committee shall consist of five members, including the Treasurer and the Director of Finance, who shall ex-officio be Chairman. The Finance Committee shall prepare a budget, which shall be submitted, to the Board of Directors within one month of the January annual business meeting. The President shall appoint an independent Audit Committee of not less than three members in good standing who are not currently members of the Board of Directors whose function shall be to conduct an audit of the financial books and record of the Society and an audit of all committees which handle money and which shall render a report to the Board of Directors within a reasonable time frame.
C. Club House Committee. This committee shall consist of not less than three members, including the Director of Club House Administration, who shall ex-officio be Chairman. This committee shall be responsible for all administrative matters pertaining to the operation and maintenance of the club house premises, including matters of use, employment, purchases and sales and shall act as a governing body to enforce house rules which It shall promulgate This committee shall also have the duty to:
1. Submit a monthly report to the Board of Directors.
2. Secure approval of the Board of Directors for all clubhouse maintenance expenditures in excess of one hundred dollars in a given month.
3. Submit to the Board of Directors such books, records, documents, papers and other information that the Board deems necessary to a correct understanding of any matter concerning clubhouse management.
4. Secure the approval of the Board of Directors for all house rules drafted and placed into effect and for all changes or amendments to the rules.
D. Past Presidents Committee. This committee shall consist of four members appointed from among the active past Presidents of this Society in good standing, said appointments being for life or until such member shall resign or be recalled by a vote of two-thirds of the Board of Directors. The purpose and duty of this committee is to act as advisors to the President, to report their findings to the Board of Directors, to take charge of the safe deposit box of the Chicago Society and to be custodian of such other assets as the Board may place under its control. The members of this committee shall elect their own chairman, shall maintain and provide an inventory of assets under its control and shall report not less than annually to the Board of Directors. The Board has the power to direct the Past Presidents Committee to produce and relinquish custody and control of the assets in its possession at such time and place and to such person or persons as directed.
RECALL OF OFFICERS AND DIRECTORS
SECTION 1. Any officer or director may be recalled and removed from office by the affirmative note of two-thirds of the members in good standing present at any regular or special business meeting of the Society, provided that notice of the contemplated action shall have been given to all members at least fourteen days before the prospective action.
FINANCES - FUNDS
SECTION 1. The funds of the Society shall be classified into three categories as follows:
A. Receipts from Dues
1. Not less than fifteen per cent of such receipts shall be used for civic, cultural and charitable objectives of this Society.
2. The balance of such receipts may be used for general special and social purposes and shall be included in the General Fund.
B. Other Receipts shall be included in the General Fund.
C. Special Purpose Funds
1. Special Purpose Funds shall be a part of the General Fund but separately earmarked for a specific, special purpose.
2. The Board of Directors shall have the responsibility to establish Special Purpose Funds, which shall be approved by a majority of the general membership at a regular or special business meeting.
3. Termination or diversion of Special Funds shall be the responsibility of the Board of Directors and shall be approved by a majority of the general membership at a regular or special business meeting.
4. The exclusive proprietary rights to the respective General and Special Purpose Funds, investments and other property and holdings of this Society are vested in the Chicago Society as a corporate entity and not in any of the individual members.
SECTION 1. This Constitution may be amended by a proposed amendment or additional Article being originated from within the Board of Directors or from the general membership by a written petition signed by not less than ten per cent of said membership in good standing.
SECTION 2. The proposed amendment or Article shall be properly presented and publicized to all members by the Director of Publicity at least fourteen days prior to a regular meeting or a special business meeting called for the purpose of considering the amendment or additional Article.
SECTION 3. The vote of two-thirds of the members in good standing in attendance at either the regular meeting or the special business meeting shall be effective to either adopt or reject the proposed amendment or additional Article.
In the event of the voluntary dissolution of the Chicago Society by the Board of Directors or by the members in good standing the procedure shall be in accordance with the laws of Illinois and in accordance with the By-Laws of the Polish National Alliance.
A majority of the Board of Directors of the Chicago Society having voted in the affirmative, this Constitution shall be submitted to the general membership to either adopt or reject.
English shall be the official language of the Chicago Society.
Effective Date JANUARY 1, 2000, and as from time to time amended.
Constitution Revision Committee
William H. Powell, Chairman
Romuald E. Matuszczak
Arthur T. Siemion
T. Ronald Jasinski-Herbert
Conrad B. Miczko
Leonard J. Borkowski
Richard W. Ciesla
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